Artist Applications • 2020

Open 15 April – 31 May for the 2020 Festival

A celebration of music, culture and community, Port Fairy Folk Festival welcomes all applications from artists across a range of genres including music, theatre, spoken/written word, street theatre, children’s entertainment, dance and comedy. Please sign up to our e-news to receive notifications on key opening and closing dates.

The Festival takes place both in the Arena and a selection of venues throughout the Village of Port Fairy. If successful, your schedule of venues and times will be at the discretion of the Program Director. The Program Team work very hard to ensure that each schedule provides the best possible benefit to both the artist and the Festival.

Our application process is highly competitive. Each year we receive approximately 1000 applications, of which we can only book approximately 100 acts. Please note that due to the volume of applications we are unable to notify all unsuccessful applicants.  If you have not been contacted by the end of September, please assume that your application has been unsuccessful.

Please read our application guidelines for music artists and street theatre artists before you begin your application.

Once your form is completed, please review to make sure you have filled in all fields marked with a red *. If your form does not submit, scroll through until you find the highlighted problem, enter the missing details and try again. When your application is successful, you will receive a copy of your application to the email address you supplied in the act contact section. If you do not receive a confirmation email, please contact the Program Office on (03) 5229 3424 or [email protected] to check that your application has been received.

In keeping with the new EU General Data Protection Regulation we would like to confirm that you are providing the Port Fairy Folk Festival with your contact details as part of the performer application process. The Port Fairy Folk Festival will keep your details on file for this reason alone and will contact you in regards to performance matters only. If at any time you wish to withdraw your consent for us to keep your information for this purpose, please contact us on [email protected] or +61 3 5229 3424. 

Wishing you all the best,

The Program Team.

Act Application 2020

Note: All fields marked with a * must be addressed to be able to submit your application. This form is not self saving. We strongly suggest you save a draft of your application answers as a text file in case your session is interrupted prior to submission.
  • ACT DETAILS

  • In which country is the act based?
  • Artists/acts who have performed within the last 3 years are advised not to apply. If you have a new or ‘one off’ project which is significant for 2020, please speak to the Program Director prior to completing your application.
  • Select the best description of your act.
  • If you chose 'other', please tell us more about your type of act:
  • Please describe your musical style in no more than a sentence:
  • Select who is making this application on behalf of the act.
  • CONTACT DETAILS

  • ACCOMMODATION

    The Port Fairy Folk Festival takes place in a small regional Village in South West Victoria. Accommodation options are very limited in the area. The majority of accommodation that we can provide is camping and or homestay/billet, and a very limited selection of motel or house options. Accommodation will be discussed with you if your application is successful in going to the shortlisting process.
  • Please indicate if you would be happy to camp. (NB: You will need to be able to supply your own camping gear, including tent). Other alternatives will be discussed during the negotiation process.
  • State any allergies or other health issues that could affect accom arrangements or your participation.
  • If you answered yes to the above, please tell us more.
  • LINE-UP

  • Please enter name and instrument played for each act member (1 per line).
  • Please list the names of any members who are under the age of 18 years.
  • PROGRAMMING

    Please indicate which of the following best suits your act. (You may choose more than one).
  • Please add a short description of any workshops, masterclasses, collaborations or other performance ideas you may be able to offer.
  • Each year the Festival presents several uniquely themed concerts which involve collaborating with other artists. Would you be willing to participate in this type of concert?
  • If you are a street or spoken word performer, please indicate if you are interested in busking in the Port Fairy Village.
  • Please let us know if you intend to launch a CD, DVD or book at the festival, should your application be successful.
  • Please advise if any members of your act are performing with other acts who are applying to ensure we avoid programming conflict.
  • Will you be applying for any other Australian or International festivals that will take place between October 2019 and April 2020?
  • If you answered yes to the above question, please list the festivals you intend to, or have already applied for here:
  • BIOS

  • Please provide up 30 words to be used for media which include genre and career highlights.
  • Please provide up to 100 words which can be used on the website and in the program, which expands upon the brief bio.
  • LINKS

  • UPLOADS

  • Please upload a high resolution image. File size between 1 and 2 MB is ideal. Make sure you label your image with act name in the title.
  • Please upload further EPK, bios, or specific project info here. Make sure you label your files with act name in the title.
  • Please upload the stage plan which relates to this application. Roving and street theatre artists need only supply a stage plan if audio production is required. Make sure you label your stage plan with act name in the title.
  • TERMS | POLICY | FEE EXPECTATION

    AVAILABILITY: We book acts on the basis that they are available for shows over the entire Festival period. Exceptions are only at the discretion of the Program Director and are to be discussed prior to submitting an application. Please note for Street Theatre Performers the expectation is up to five performances across the Festival weekend. PUBLIC LIABILITY: To play Port Fairy or any other Australian festival it is mandatory to have insurance that covers each act member. We will require a copy of your PLI Certificate of Currency upon booking. TAX, SUPER, WORKCOVER: The artist agrees to arrange and comply with their own tax, superannuation and Work Cover obligations. International acts must cover Health Insurance, Visas, Tax & PL Insurance. CD SHOP: The festival run shop sales commission is 25 per cent. Side of stage sales and signings will run in accord with the CD Shop policy. QUOTES: Quoted Fee must be in $AU and include GST if applicable. Please include all per diems and meals in your quoted fee. RIDERS & GUEST PASSES: The Festival is not in a position to provide meals and/or hospitality riders or complimentary guest passes.
  • Please submit your Australian Business Number if applicable (AU residents only).
  • Fee quote must include GST if applicable. Note: Only numbers and full stops may be entered in this field. No $ please.
  • If no GST, please enter "0". Note: Only numbers and full stops may be entered in this field. No $ please.
  • You can enter a clarification or other comment on fees here if you wish to.
  • SUBMIT YOUR APPLICATION

    By submitting this application we understand that if booked you agree to the following:
  • I have read the online guidelines and understand the terms and policies. I am the responsible contact person authorised to represent the act and will advise on any changes to details outlined in this application.
  • I acknowledge that there are no hospitality riders or complimentary ticket allocations.
  • I will advise of any lineup conflicts that may arise with other acts applying for the festival.
  • I have read and understand the Application Guidelines.
  • Enter name of person completing this application:
  • Please select and submit your application. Many Thanks - The Program Team.
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