Artist Applications • Open

Artist applications are now open for PFFF 2018.  Applications will close on June 30th, 2017.

Welcome to all artists applying for the next festival, which will be held on March 9 – 12 2018.  If you have any queries regarding your application, please contact the Program Office by email at [email protected] or by phone on +61 (0)3 5229 3424.

Please read the following applicable guide to assist you in preparing for your application:

Music Artist guide

Street Theatre & Roving Artist Guide

All application details must be entered in full online to be considered, even if you have previously contacted us with an expression of interest.

Successful applicants will be contacted by the end of September, 2017.

Our application process is highly competitive. Each year we receive approximately 1000 applications, of which we can only choose 100 acts. Please note that due to the volume of applications we are unable to notify all unsuccessful applicants.  If you have not been contacted by the end of September, please assume that your application has been unsuccessful.


NB: This application form is NOT self saving.  If you navigate away from this page, or it closes before your application is complete, information already entered will be lost.

All fields marked with an * must be filled in.  If your application does not submit, please scroll through the application to find the highlighted field that needs to be addressed.
****A successful submission should direct you to the successful application page and you will receive a copy of your submission. If it doesn’t please contact the office or Caroline Moore at [email protected]


Wishing you all the best,

The Program Team

Act Application 2018

Note: All fields marked with a * must be addressed to submit your application.
  • ACT DETAILS

  • Tell us where THE ACT (not agent or other) is usually located.
  • Artists/acts who have performed in the last 3 years are advised not to apply. If you have a new or ‘one off’ project which is significant for 2018, please speak to the program director prior to completing your application.
  • Select the type of act.
  • Select who this application is coming from.
  • CONTACT DETAILS

  • ACCOM INFO

    The Port Fairy Folk Festival takes place in a small regional Village in South West Victoria. Accommodation options are very limited in the area. The majority of accommodation that we can provide is camping and or homestay/billet, and a very limited selection of motel or house options. Accommodation will be discussed with you if your application is successful in going to the shortlisting process.
  • Please indicate if you would be happy to camp, other alternatives will be discussed at the negotiation process.
  • State any allergies or other health issues that could affect accom arrangements or your participation.
  • If you answered yes to the above, please tell us more.
  • LINE-UP

  • Please enter name and instrument played for each act member (1 per line).
  • Please list the names of any members who are under the age of 18.
  • PERFORMANCE GENRE

    Choose a genre that best indicates your areas of performance.
  • PROGRAMMING

    Please indicate which of the following best suits your act.
  • Please add a short description of any workshops, masterclasses or other performance ideas you may be able to offer.
  • Please let us know if you intend to launch a CD at the festival, should your application be successful.
  • Please advise if any members of your act are performing with other acts who are applying to ensure we avoid conflict.
  • The festival takes place in the Arena and a selection of venues throughout the Village of Port Fairy. If successful your schedule of venues and times will be at the discretion of the Program Director.
  • BIOS

  • Please provide 30 words to be used for media which include genre and career highlights.
  • Please provide 100 words which can be used on the website and in the program, which expands upon the brief bio.
  • LINKS

  • UPLOADS

  • Please upload an image (up to 8MB max), however between 1 and 3 MB is ideal.
  • Please upload further EPK, bios, or specific project info here.
  • Please upload the stage plan which relates to this application. Roving and street theatre artists need only supply a stage plan if audio production is required.
  • TERMS | POLICY | FEE EXPECTATION

    AVAILABILITY: We book acts on the basis that they are available for shows over the entire Festival period. Exceptions are only at the discretion of the Program Director and are to be discussed prior to submitting an application. Please note for Street Theatre Performers the expectation is up to five performances across the Festival. PUBLIC LIABILITY: To play Port Fairy or any other Australian festival it is mandatory to have insurance that covers each act member. We will require a copy of your PLI Certificate of Currency upon booking. TAX, SUPER, WORKCOVER: The artist agrees to arrange and comply with their own tax, superannuation and Work Cover obligations. International acts must cover Health Insurance, Visas, Tax & PL Insurance. CD SHOP: The festival run shop sales commission is 20 per cent. Side of stage sales and signings will run in accord with the CD Shop policy. QUOTES: Quoted Fee must include GST if applicable. When quoting, please consider your own costs, meals and travel expenses. FEE QUOTE is for "as self-delivered" to the festival. The quote should be realistic, moderate, and reasonable. Fee should take account that promotions, production, and probably accom are provided by the festival and that your CD sales will usually be very good. The festival is a non-commercial, independent, community-owned arts event run by volunteers and a small staff. Surplus funds are all provided as grants to folk music related and and local not for profit organisations. RIDERS: Hospitality Riders are not provided due to greenfield conditions. Please include all per diems and meals in your quoted fee.
  • Fee quote must include GST if applicable.
  • If no GST, please enter "0"
  • You can enter a clarification or other comment on fees here if you wish to.
  • SUBMIT YOUR APPLICATION

    By submitting this application we understand that if booked you agree to the following:
  • I have read the online guidelines and understand the terms and policies. I am the responsible contact person authorised to represent the act and will advise on any changes to details outlined in this application.
  • I acknowledge that there are no hospitality riders or complimentary ticket allocations.
  • I will advise of any lineup conflicts that may arise with other acts applying for the festival.
  • I have read and understand the Application Guidelines.
  • Enter name of person completing this application and click SUBMIT
  • Please select and submit your application. Many Thanks - The Program Team.


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